Contents

What's in the package?

A curated set of 78+ documents covering the full scope of ISO/IEC 42001 — policies, procedures, registers and records, grouped into four implementation packs. Plus an Excel self-assessment for your gap analysis.

78+

Documents

Implementation packs

20+

Word templates

Excel self-assessment

Word

Policies, procedures, registers & records

All in .docx, with a consistent structure, headings and placeholders. Replace [organisation], [scope] and [owner] and you're off.

Excel

Self-assessment for all controls

Score per control, automatic heatmap, gap analysis and a priority overview. One file to track your progress.

Document types

The toolkit uses consistent naming. Each abbreviation refers to a document type:

POL — PolicyPRO — ProcedureREG — RegisterTPL — TemplatePLN — PlanREC — RecordAUD — AuditMGT — Mgmt reviewMAN — ManualMAT — MatrixSOA — SoAOBJ — ObjectivesCTX — ContextGDE — GuideMAP — Map

Pack 1

AIMS Governance & System Foundation

Scope, policy, roles and the core registers of the management system.

17 documents

Register · 5Procedure · 2Guide · 1Map · 1Manual · 1Context · 1Policy · 1Matrix · 1Record · 1Template · 1Objectives · 1Plan · 1

RGI-AIMS-GDE-00Guide

Template Kit Index & Customer User Guide

ISO ref: All clauses

RGI-AIMS-MAP-01Map

ISO 42001 Compliance Matrix

ISO ref: Clauses 4–10; Annex A

RGI-AIMS-MAN-01Manual

AIMS Manual & Process Map

ISO ref: 4.4; 5; 8; 9; 10

RGI-AIMS-CTX-01Context

AIMS Context & Scope Statement

ISO ref: 4.1; 4.3

RGI-AIMS-REG-01Register

Stakeholders & Requirements Register

ISO ref: 4.2; 7.4; A.8

RGI-AIMS-REG-02Register

Legal & Regulatory Obligations Register

ISO ref: 4.1; 4.2; 6.1; A.8.5

RGI-AIMS-POL-01Policy

AI Policy

ISO ref: 5.2; A.2.2; A.2.4

RGI-AIMS-MAT-01Matrix

Policy Alignment Matrix

ISO ref: A.2.3

RGI-AIMS-REC-09Record

AI Policy Review Record

ISO ref: A.2.4; 5.2; 9.3

RGI-AIMS-TPL-02Template

AI Roles & Responsibilities / RACI

ISO ref: 5.3; A.3.2

RGI-AIMS-PRO-01Procedure

AI Concerns Reporting Procedure

ISO ref: A.3.3; A.8.3; 10.2

RGI-AIMS-OBJ-01Objectives

AI Objectives & KPI Tracker

ISO ref: 6.2; 9.1; A.6.1; A.9.3

RGI-AIMS-PRO-02Procedure

Documented Information Control Procedure

ISO ref: 7.5.1–7.5.3

RGI-AIMS-REG-03Register

Document Register & Retention Periods

ISO ref: 7.5.3; A.5.3; A.6.2.8

RGI-AIMS-PLN-01Plan

AIMS Communication Plan

ISO ref: 7.4; A.8.4; A.8.5

RGI-AIMS-REG-04Register

AI System Register

ISO ref: 4.4; 8.1; A.4; A.9.4

RGI-AIMS-REG-05Register

AI Tool Register

ISO ref: A.9.2; A.9.4; A.10.3

Pack 2

Risk, Impact & Applicability

Risk criteria, risk and impact assessment, and the Statement of Applicability.

10 documents

Procedure · 2Template · 2Register · 2Record · 2Plan · 1SoA · 1

RGI-AIMS-PRO-03Procedure

AI Risk Assessment Procedure

ISO ref: 6.1.1; 6.1.2; 8.2

RGI-AIMS-TPL-03Template

AI Risk Criteria & Risk Appetite Statement

ISO ref: 6.1.1

RGI-AIMS-REG-06Register

AI Risk Register

ISO ref: 6.1.2; 8.2

RGI-AIMS-REG-07Register

AI Opportunities Register

ISO ref: 6.1.1; 10.1

RGI-AIMS-PLN-02Plan

AI Risk Treatment Plan

ISO ref: 6.1.3; 8.3

RGI-AIMS-REC-01Record

Residual AI Risk Acceptance Form

ISO ref: 6.1.3; 8.3

RGI-AIMS-SOA-01SoA

Statement of Applicability (SoA)

ISO ref: 6.1.3; Annex A

RGI-AIMS-PRO-04Procedure

AI Impact Assessment Procedure

ISO ref: 6.1.4; 8.4; A.5.2

RGI-AIMS-TPL-04Template

AI Impact Assessment Template

ISO ref: 6.1.4; 8.4; A.5.3–A.5.5

RGI-AIMS-REC-02Record

Risk & Impact Review Record

ISO ref: 8.2; 8.4; 9.1

Pack 3

AI System Lifecycle, Data & Operational Controls

From use case to decommissioning: design, V&V, deployment, data and monitoring.

29 documents

Template · 13Plan · 4Record · 4Procedure · 3Register · 3Policy · 2

RGI-AIMS-PRO-05Procedure

AI System Life Cycle Procedure

ISO ref: 8.1; A.6.1; A.6.2

RGI-AIMS-PRO-06Procedure

AIMS & AI System Change Management Procedure

ISO ref: 6.3; 8.1; A.6.2.6

RGI-AIMS-REG-15Register

Change Request & Change Log

ISO ref: 6.3; 8.1; A.6.2.6

RGI-AIMS-REG-12Register

AI Resource Register

ISO ref: 7.1; A.4.2–A.4.6

RGI-AIMS-TPL-05Template

AI Use Case Intake & Approval Form

ISO ref: 8.1; A.6.2.2; A.9.4

RGI-AIMS-TPL-06Template

AI System Requirements Specification

ISO ref: A.6.2.2

RGI-AIMS-TPL-07Template

Responsible AI Development Objectives Tracker

ISO ref: A.6.1.2; A.6.1.3

RGI-AIMS-TPL-08Template

AI System Design & Architecture Documentation

ISO ref: A.6.2.3; A.6.2.7

RGI-AIMS-PLN-03Plan

Verification & Validation Plan

ISO ref: A.6.2.4

RGI-AIMS-REC-03Record

Verification & Validation Report

ISO ref: A.6.2.4; 8.1

RGI-AIMS-PLN-04Plan

Deployment Plan & Go-Live Approval

ISO ref: A.6.2.5; A.6.2.7

RGI-AIMS-TPL-10Template

AI System Technical Documentation Pack

ISO ref: A.6.2.7; A.8.2; A.8.5

RGI-AIMS-TPL-11Template

Model Card / Model Documentation

ISO ref: A.4; A.6.2.7; A.7

RGI-AIMS-TPL-12Template

Event Logging Specification & Log Review Record

ISO ref: A.6.2.8; A.9.4

RGI-AIMS-PLN-05Plan

AI System Monitoring Plan & KPI Register

ISO ref: 9.1; A.6.2.6

RGI-AIMS-REC-04Record

AI System Monitoring Review Record

ISO ref: 9.1; A.6.2.6

RGI-AIMS-POL-06Policy

Data Governance Policy for AI

ISO ref: A.7.2–A.7.6

RGI-AIMS-REG-08Register

Dataset Register / Data Inventory

ISO ref: A.4.3; A.7.2

RGI-AIMS-TPL-13Template

Data Acquisition & Selection Record

ISO ref: A.7.3

RGI-AIMS-TPL-14Template

Data Provenance Log

ISO ref: A.7.5

RGI-AIMS-TPL-15Template

Data Quality Assessment

ISO ref: A.7.4

RGI-AIMS-TPL-16Template

Data Preparation Record

ISO ref: A.7.6

RGI-AIMS-TPL-17Template

Bias & Fairness Assessment Record

ISO ref: A.5; A.7.4; A.9.3

RGI-AIMS-POL-07Policy

AI Acceptable Use Policy

ISO ref: A.9.2; A.9.3; A.9.4

RGI-AIMS-PLN-06Plan

Responsible Use Objectives & Human Oversight Plan

ISO ref: A.9.3; A.9.4

RGI-AIMS-REC-05Record

Intended Use and Human Oversight Record

ISO ref: A.9.4; A.8.2

RGI-AIMS-TPL-18Template

User Information / AI Transparency Notice

ISO ref: A.8.2; A.8.5

RGI-AIMS-PRO-12Procedure

AI Decommissioning Procedure

ISO ref: A.6.2.6; 8.1

RGI-AIMS-REC-06Record

Decommissioning Closure Certificate

ISO ref: 8.1; A.6.2.6

Pack 4

Assurance, Suppliers & Continuous Improvement

Third-party, incidents, audit, management review and CAPA.

22 documents

RGI-AIMS-PRO-08Procedure

Third-Party AI Risk Management Procedure

ISO ref: 8.1; A.10.2–A.10.4

RGI-AIMS-TPL-19Template

Vendor AI Questionnaire & Evaluation Form

ISO ref: A.10.3; A.4; A.7

RGI-AIMS-REG-09Register

Third-Party AI Register

ISO ref: A.10.2; A.10.3

RGI-AIMS-MAT-02Matrix

Supplier/Partner/Customer Responsibility Matrix

ISO ref: A.10.2; A.10.4

RGI-AIMS-REG-10Register

Customer Requirements & Expectations Register

ISO ref: 4.2; A.10.4

RGI-AIMS-PRO-09Procedure

AI Incident Response Procedure

ISO ref: A.8.4; 8.1; 10.2

RGI-AIMS-REG-11Register

AI Incident Register

ISO ref: A.8.4; 9.1; 10.2

RGI-AIMS-PLN-07Plan

Incident Communication Plan

ISO ref: A.8.4; A.8.5; 7.4

RGI-AIMS-REC-07Record

Post-Incident Review Report

ISO ref: 10.2; 9.3

RGI-AIMS-PRO-10Procedure

AI Monitoring & Review Procedure

ISO ref: 9.1; 9.2; 9.3; A.6.2.6

RGI-AIMS-TPL-21Template

Competence Matrix & Training Plan

ISO ref: 7.2; 7.3; A.4.6

RGI-AIMS-REC-08Record

Training & Awareness Record

ISO ref: 7.2; 7.3

RGI-AIMS-AUD-01Audit

Internal Audit Programme

ISO ref: 9.2.2

RGI-AIMS-AUD-02Audit

Internal Audit Plan

ISO ref: 9.2.2

RGI-AIMS-AUD-03Audit

ISO 42001 Internal Audit Checklist

ISO ref: 9.2; Annex A

RGI-AIMS-AUD-04Audit

Internal Audit Report

ISO ref: 9.2.2

RGI-AIMS-REG-13Register

Audit Findings Register

ISO ref: 9.2; 10.2

RGI-AIMS-MGT-01Mgmt review

Management Review Agenda & Minutes

ISO ref: 9.3.1–9.3.3

RGI-AIMS-REG-14Register

Management Review Action Log

ISO ref: 9.3.3; 10.1

RGI-AIMS-PRO-11Procedure

Nonconformity & Corrective Action Procedure

ISO ref: 10.2

RGI-AIMS-REG-16Register

CAPA Register

ISO ref: 10.2

RGI-AIMS-REG-17Register

Continual Improvement Register

ISO ref: 10.1; 9.3

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