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Contents

What's in the package?

The kit is delivered as 11 numbered folders (00–10) that follow the implementation workflow. Replace the placeholders with your organisation, scope and roles and work the steps in order. 83 catalogued items in total.

11
Numbered folders (00–10)
83
Catalogued items
10+
Excel workbooks & registers
1
AI assistant skill

What's not included: the ISO/IEC 42001 standard itself

This package contains implementation templates and tools only. The ISO/IEC 42001 standard is copyrighted by ISO/IEC and must be purchased separately under licence from ISO or your national standards body (in Belgium: NBN). Our documents reference the standard by clause and Annex A control number only — they do not reproduce its text.

Word

Policies, procedures, registers & records

All in .docx, with a consistent structure, headings and placeholders. Replace [organisation], [scope] and [owner] and you're off.

Excel

Excel tools for risk, controls and progress

The kit ships with several Excel workbooks that work side-by-side with the Word templates:

  • AI Risk & Control Register — risk register, Statement of Applicability (all 38 Annex A controls) and review log in one workbook.
  • AIMS Maturity Self-Assessment — score per area, heatmap and gap analysis.
  • Implementation Tracker — track progress across the 11 implementation steps.
  • EU AI Act Mapping — position your AI systems against EU AI Act obligations.
  • System / Tool / CAPA / Improvement registers — operational logs.

Note: the Statement of Applicability is delivered as a tab inside the AI Risk & Control Register (Excel), with all 38 Annex A controls (A.2.2–A.10.4) and applicability + justification columns — not as a separate Word file.

New

AI Assistant Skill — implement the kit with AI

An installable skill for AI assistants such as Claude. It follows the 11-step folder sequence, picks the correct template for each step, fills the Statement of Applicability across all 38 Annex A controls, and never fabricates audit evidence. A built-in self-check flags unfilled placeholders, an incomplete SoA and broken cross-references.

Domain prefixes

Every file name starts with a domain prefix that tells you which area it belongs to:

File names in the download are prefixed by domain (for example RGI-AIMS-CTX-REG-01, RGI-AIMS-GOV-POL-01, RGI-AIMS-RISK-WBK-01).

GEN— General / FoundationCTX— ContextGOV— GovernanceSUP— SupportINV— InventoryRISK— RiskLIFE— LifecycleDATA— DataUSE— Use & OversightINF— Information / TransparencyDEP— DeploymentVV— Verification & ValidationCHG— ChangeRET— RetirementTPR— Third-PartyINC— IncidentMON— MonitoringAUD— AuditMGT— Management ReviewIMP— Improvement

The 11 steps group into four phases: foundation · risk · implementation · assurance.

Folder 00

Start Here – Master Index

7 items
Excel · 4Guide · 2Visual · 1
RGI-AIMS-GEN-GDE-01Guide

Master Index and Customer Implementation Manual

ISO ref: All clauses

RGI-AIMS-GEN-GDE-02Guide

Audit Navigation Guide

RGI-AIMS-GEN-MAP-01Excel

ISO/IEC 42001 Compliance & Evidence Matrix

ISO ref: Clauses 4–10; Annex A

RGI-AIMS-GEN-MAP-02Excel

EU AI Act Mapping

ISO ref: EU AI Act

RGI-AIMS-GEN-WBK-01Excel

Implementation Tracker

RGI-AIMS-GEN-WBK-02Excel

AIMS Maturity Self-Assessment

RGI-AIMS-GEN-VIS-01Visual

AIMS Implementation Workflow (diagram)

Folder 01

Understand context, AI roles and scope

3 items
Register · 2Template · 1
RGI-AIMS-CTX-TPL-01Template

AIMS Context and Scope Statement

ISO ref: 4.1; 4.3; 4.4

RGI-AIMS-CTX-REG-01Register

Interested Parties and Requirements Register

ISO ref: 4.2; 7.4; A.8

RGI-AIMS-CTX-REG-02Register

Legal and Regulatory Obligations Register

ISO ref: 4.1; 4.2; 6.1; A.8.5

Folder 02

Establish leadership, policy and authority

6 items
Matrix · 2Manual · 1Policy · 1Procedure · 1Record · 1
RGI-AIMS-GOV-MAN-01Manual

AIMS Manual and Process Map

ISO ref: 4.4; 5; 8; 9; 10

RGI-AIMS-GOV-POL-01Policy

AI Policy

ISO ref: 5.1; 5.2; A.2.2

RGI-AIMS-GOV-MAT-01Matrix

AI Roles & Responsibilities (RACI) Matrix

ISO ref: 5.3; A.3.2

RGI-AIMS-GOV-MAT-02Matrix

Policy Alignment Matrix

ISO ref: A.2.3

RGI-AIMS-GOV-PRO-01Procedure

AI Concerns Reporting Procedure

ISO ref: A.3.3; A.8.3

RGI-AIMS-GOV-REC-01Record

AI Policy Review Record

ISO ref: A.2.4; 5.2; 9.3

Folder 03

Set objectives, support and document control

7 items
Objectives · 1Procedure · 1Register · 1Plan · 1Template · 1Record · 1Excel · 1
RGI-AIMS-SUP-OBJ-01Objectives

AI Objectives & KPI Tracker

ISO ref: 6.2; 9.1; A.6.1.2

RGI-AIMS-SUP-PRO-01Procedure

Documented Information Control Procedure

ISO ref: 7.5

RGI-AIMS-SUP-REG-01Register

Document Register and Retention Schedule

ISO ref: 7.5.3

RGI-AIMS-SUP-PLN-01Plan

AIMS Communication Plan

ISO ref: 7.4; A.8

RGI-AIMS-SUP-TPL-01Template

Competence Matrix and Training Plan

ISO ref: 7.2; A.4.6

RGI-AIMS-SUP-REC-01Record

Training and Awareness Record

ISO ref: 7.2; 7.3

RGI-AIMS-SUP-WBK-01Excel

Document Register & Retention (workbook)

Folder 04

Inventory AI systems and intended uses

6 items
Register · 3Excel · 2Template · 1
RGI-AIMS-INV-REG-01Register

AI System Register

ISO ref: 4.4; 8.1; A.4; A.9.4

RGI-AIMS-INV-REG-02Register

AI Tool Register

ISO ref: A.4.4; A.9; A.10.3

RGI-AIMS-INV-REG-03Register

AI Resource Register

ISO ref: 7.1; A.4.2–A.4.6

RGI-AIMS-INV-TPL-01Template

AI Use Case Intake and Approval Form

ISO ref: 8.1; A.6.2.2; A.9.4

RGI-AIMS-INV-WBK-01Excel

AI System Register (workbook)

RGI-AIMS-INV-WBK-02Excel

AI Tool Register (workbook)

Folder 05

Assess AI risks, opportunities and impacts

3 items
Procedure · 1Template · 1Excel · 1
RGI-AIMS-RISK-PRO-01Procedure

AI Risk, Impact and Control Methodology

ISO ref: 6.1.1–6.1.4; 8.2–8.4

RGI-AIMS-RISK-TPL-01Template

Detailed AI Impact Assessment Template

ISO ref: 6.1.4; 8.4; A.5

RGI-AIMS-RISK-WBK-01Excel

AI Risk & Control Register — incl. Statement of Applicability (all 38 Annex A controls)

ISO ref: 6.1.2; 6.1.3; Annex A

Folder 06

Select controls, SoA and treatment plan

1 items
Record · 1
RGI-AIMS-RISK-REC-01Record

Residual AI Risk Acceptance Form

ISO ref: 6.1.3; 8.3

Folder 07

Implement lifecycle and data controls

20 items
Template · 10Procedure · 3Register · 2Plan · 2Record · 2Policy · 1
RGI-AIMS-LIFE-PRO-01Procedure

AI System Life Cycle Procedure

ISO ref: 8.1; A.6.1; A.6.2

RGI-AIMS-LIFE-TPL-01Template

AI System Requirements Specification

ISO ref: A.6.2.2

RGI-AIMS-LIFE-TPL-02Template

Responsible AI Development Objectives Tracker

ISO ref: A.6.1.2

RGI-AIMS-LIFE-TPL-03Template

AI System Design and Architecture Documentation

ISO ref: A.6.2.3

RGI-AIMS-LIFE-TPL-04Template

AI System Technical Documentation Pack

ISO ref: A.6.2.7; A.8.2

RGI-AIMS-LIFE-TPL-05Template

Model Card / Model Documentation

ISO ref: A.6.2.7; A.7

RGI-AIMS-DATA-POL-01Policy

Data Governance Policy for AI

ISO ref: A.7.2–A.7.6

RGI-AIMS-DATA-REG-01Register

Dataset Register / Data Inventory

ISO ref: A.4.3; A.7.2

RGI-AIMS-DATA-TPL-01Template

Data Acquisition and Selection Record

ISO ref: A.7.3

RGI-AIMS-DATA-TPL-02Template

Data Provenance Log

ISO ref: A.7.5

RGI-AIMS-DATA-TPL-03Template

Data Quality Assessment

ISO ref: A.7.4

RGI-AIMS-DATA-TPL-04Template

Data Preparation Record

ISO ref: A.7.6

RGI-AIMS-DATA-TPL-05Template

Bias and Fairness Assessment Record

ISO ref: A.5.4; A.5.5; A.7.4

RGI-AIMS-DEP-PLN-01Plan

Deployment Plan and Go-Live Approval

ISO ref: A.6.2.5

RGI-AIMS-VV-PLN-01Plan

Verification and Validation Plan

ISO ref: A.6.2.4

RGI-AIMS-VV-REC-01Record

Verification and Validation Report

ISO ref: A.6.2.4

RGI-AIMS-CHG-PRO-01Procedure

AIMS and AI System Change Management Procedure

ISO ref: 6.3; A.6.2.6

RGI-AIMS-CHG-REG-01Register

Change Request and Change Log

ISO ref: 6.3; A.6.2.6

RGI-AIMS-RET-PRO-01Procedure

AI Decommissioning Procedure

ISO ref: A.6.2.6; 8.1

RGI-AIMS-RET-REC-01Record

Decommissioning Closure Certificate

ISO ref: 8.1; A.6.2.6

Folder 08

Implement use, transparency and third-party controls

9 items
Template · 2Register · 2Policy · 1Plan · 1Record · 1Procedure · 1Matrix · 1
RGI-AIMS-USE-POL-01Policy

AI Acceptable Use Policy

ISO ref: A.9.2–A.9.4

RGI-AIMS-USE-PLN-01Plan

Responsible Use Objectives and Human Oversight Plan

ISO ref: A.9.3

RGI-AIMS-USE-REC-01Record

Intended Use and Human Oversight Record

ISO ref: A.9.4; A.8.2

RGI-AIMS-INF-TPL-01Template

User Information / AI Transparency Notice

ISO ref: A.8.2; A.8.5

RGI-AIMS-TPR-PRO-01Procedure

Third-Party AI Risk Management Procedure

ISO ref: 8.1; A.10.2–A.10.4

RGI-AIMS-TPR-MAT-01Matrix

Supplier/Partner/Customer Responsibility Matrix

ISO ref: A.10.2; A.10.4

RGI-AIMS-TPR-REG-01Register

Third-Party AI Register

ISO ref: A.10.2; A.10.3

RGI-AIMS-TPR-REG-02Register

Customer Requirements and Expectations Register

ISO ref: 4.2; A.10.4

RGI-AIMS-TPR-TPL-01Template

Vendor AI Questionnaire and Evaluation Form

ISO ref: A.10.3

Folder 09

Monitor, audit and review effectiveness

16 items
Audit · 4Record · 3Register · 3Procedure · 2Plan · 2Template · 1Mgmt review · 1
RGI-AIMS-MON-PRO-01Procedure

AI Monitoring and Review Procedure

ISO ref: 9.1; 9.2; 9.3

RGI-AIMS-MON-PLN-01Plan

AI System Monitoring Plan and KPI Register

ISO ref: 9.1; A.6.2.6

RGI-AIMS-MON-REC-01Record

AI System Monitoring Review Record

ISO ref: 9.1; A.6.2.6

RGI-AIMS-MON-TPL-01Template

Event Logging Specification and Log Review Record

ISO ref: A.6.2.8

RGI-AIMS-RISK-REC-02Record

Risk and Impact Review Record

ISO ref: 8.2; 8.4; 9.1

RGI-AIMS-INC-PRO-01Procedure

AI Incident Response Procedure

ISO ref: A.8.4; 10.2

RGI-AIMS-INC-PLN-01Plan

Incident Communication Plan

ISO ref: A.8.4; A.8.5

RGI-AIMS-INC-REC-01Record

Post-Incident Review Report

ISO ref: 10.2; 9.3

RGI-AIMS-INC-REG-01Register

AI Incident Register

ISO ref: A.8.4; 9.1; 10.2

RGI-AIMS-AUD-PLN-01Audit

Internal Audit Programme

ISO ref: 9.2.2

RGI-AIMS-AUD-PLN-02Audit

Internal Audit Plan

ISO ref: 9.2.2

RGI-AIMS-AUD-TPL-01Audit

ISO/IEC 42001 Internal Audit Checklist

ISO ref: 9.2; Annex A

RGI-AIMS-AUD-REC-01Audit

Internal Audit Report

ISO ref: 9.2.2

RGI-AIMS-AUD-REG-01Register

Audit Findings Register

ISO ref: 9.2; 10.2

RGI-AIMS-MGT-REC-01Mgmt review

Management Review Agenda and Minutes

ISO ref: 9.3

RGI-AIMS-MGT-REG-01Register

Management Review Action Log

ISO ref: 9.3.3; 10.1

Folder 10

Correct, improve and update the AIMS

5 items
Register · 2Excel · 2Procedure · 1
RGI-AIMS-IMP-PRO-01Procedure

Nonconformity and Corrective Action Procedure

ISO ref: 10.2

RGI-AIMS-IMP-REG-01Register

CAPA Register

ISO ref: 10.2

RGI-AIMS-IMP-REG-02Register

Continual Improvement Register

ISO ref: 10.1; 9.3

RGI-AIMS-IMP-WBK-01Excel

CAPA Register (workbook)

RGI-AIMS-IMP-WBK-02Excel

Continual Improvement Register (workbook)

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